The fleet owner buys a block of seats and authors the team’s template sets once, centrally. Each team member opens a join link, gets onto a seat (either the admin approves their workstation, or they sign in with a code emailed to them), and lands in the normal Tempified app — already loaded with the sets assigned to them. When the admin publishes a new version, it appears on every member’s screen live. No member ever creates an account, pays, or imports anything.
The app your team uses
For team members. Everything in the personal app documentation about building and filling templates still applies — this part only covers what is different when you’re on a fleet.
Joining your team
Open the link your admin sends you
Your fleet admin sends you a join link — a single URL that points at app.tempified.online with your team’s code attached. You don’t sign up, pick a plan, or enter a password. Opening the link is the whole start.
Open the link in the browser you'll actually work in
Chrome, Edge, or Safari on the computer or tablet you use for this work. The sign-in is tied to that browser on that device, so use the real one — not a private/incognito window.
Wait for the short check
The app confirms the link is valid and figures out how your fleet signs people in. You’ll see a brief loading state, then the correct sign-in screen.
Sign in (next section)
Either name your workstation and wait for approval, or enter your email and a mailed code — whichever your fleet uses.
Install it (optional, recommended)
Once you’re in, use your browser’s “Install app” option so it opens in its own window and works offline. You stay signed in.
Bookmark the join link
How your fleet signs you in
Device approval or email code
A fleet uses one of these two methods for everyone. Your admin chooses it when they set the fleet up; you’ll only ever see the one that applies to you.
Device approval
- You type a name for this workstation — e.g. “Front desk · PC 2”. That’s the name your admin sees in their device list.
- The app shows “Waiting for approval.” Your admin approves the device in Fleet Admin.
- The workspace opens within a few seconds of approval — you don’t need to refresh.
- This device keeps its seat until an admin revokes it. You won’t be asked again on this browser.
Email code
- You enter your work email — the exact address your admin added to the fleet.
- A 6-digit code is emailed to you. Enter it and you’re straight in — no admin approval step.
- One device at a time. Signing in on a new device signs the old one out; the old one shows “Signed in on another device.”
- Didn’t get the code? Check spam, confirm the address matches what your admin used, and request a new one.
Whichever method you use, you only do it once
Your workspace
Same app, templates come from your admin
Once you’re in, it’s the same Tempified app covered in the personal docs — Home, the Maker tab, variable fields, auto-fill from pasted text, groups and checklists. A few things are set by your fleet rather than by you:
Your templates come from your admin
Fill-in-only by default
No billing or plan screens
Your identity in Settings
Template updates
New versions arrive live
- When your admin publishes a new version of a set, it pushes to your screen live, with a short toast summarising what changed. No re-login, no manual import.
- If a set is unassigned from your workstation, it simply drops off your list.
- Anything you had half-typed in the Maker stays put — a template update swaps the template text, not your in-progress output.
Working offline
Install it, use it with no connection
- After the first successful sign-in and load, the app is a full installable PWA. Your assigned templates are cached on the device.
- You can keep filling templates and copying output with no connection. It reconnects and re-syncs on its own when you’re back online — including picking up any template version your admin published while you were away.
- A very long time offline may require a reconnect so the app can re-check your seat is still active.
If your access changes
Removed, blocked, or on two fleets
- Seat revoked / device removed / email removed from the fleet: the app shows a brief “removed from fleet” screen and returns you to the sign-in screen. Work that hadn’t synced stays only on that device.
- Device blocked: same result, but the device can’t sign back in until the block is lifted.
- Signed in elsewhere (email-code fleets): this device drops to “Signed in on another device.” Sign in again here to move the session back.
- On two fleets at once: one browser can hold a session for two different fleets — each from its own join link. Open the matching link to switch between them.
Fleet Admin console
For the plan owner, at fleet.tempified.online — separate from the workspace your team fills templates in. This is where seats, devices, and shared templates are managed centrally.
Dashboard overview
Your team, at a glance
- Real-Time Device Roster: A live status indicator shows amber for pending workstation approvals, vibrant green for online active devices, and gray for offline stations.
- Permission Badges: Letter badges (
B,I,E) reveal at a glance whether a workstation has Builder, Import, or Export permissions enabled.
- Instant Join Link: Copy your permanent team registration URL from the sidebar to onboard new workstations in seconds.
- Integrated Help Desk: Monitor open support tickets and receive unread conversation badges directly in the navigation console.
Managing devices
Approve, rename, and remove workstations
A new workstation asks for access, and you approve it right from its detail card. Lost a laptop? Someone left the team? Revoke its seat or block it outright — zero waiting, zero support tickets needed.
- 1-Click Approve: Approve a pending workstation to grant it an active seat. If your fleet is at capacity, the button becomes “Add Seat & Approve” to scale on demand.
- Revoke Seat: Deactivate an approved device to immediately free up its seat for another workstation without deleting its audit history.
- Hard Block: Instantly blacklist a compromised or stolen device, immediately severing all workspace connectivity.
- Friendly Renaming & Notes: Customize device names and attach location tags (e.g. “Support Tier 1 · Desk 4”) for quick identification.
Email-code fleets
What members can do
Per-device permission switches
Three switches on every member’s detail page — Builder Tab, Import, Export — are all off by default. Most teams keep members as “fill-in only”: they use centrally-authored templates but can’t edit or move data around. Flip a switch and save to grant more.
Seats & billing
Capacity, add-ons, and invoices
Team Fleet billing scales elastically with your organization — start with a base 5-seat capacity and add extra workstation seats as your support or sales team expands.
Base 5-Seat Fleet
Annual option: $199/yr (save ~17%). Includes the Fleet Admin console and 5 workstation seats.
Single Extra Seat
Annual option: $44.99/yr per seat. Add single seats on the fly during workstation approval.
+5 / +10 Seat Packs
+5 Pack: $17.50/mo or $169/yr · +10 Pack: $30.00/mo or $289/yr — cheaper per seat than adding singles.
Prices are in USD and shown for reference. The amount at checkout is always the current LemonSqueezy price for your region and plan.
- Add Seat & Approve: When fleet capacity is reached, approving a new device automatically provisions an additional seat in one seamless click.
- Prorated Adjustments: Add or cancel seat add-on packs anytime — charges are automatically prorated to your billing cycle.
- Real-Time Seat Utilization: Monitor used vs. total available seats in the dashboard header with visual threshold alerts.
- Tax-Compliant Invoices: Automated PDF VAT/GST receipts powered by Lemon Squeezy (Merchant of Record).
- Customer Billing Portal: Update credit cards, download historical receipts, and manage company tax IDs directly.
- Passwordless Security: Fast, passwordless email OTP verification with optional 30-day session caching.
Sharing templates with your team
One source of truth, versioned
Author in Fleet Admin
Build and edit templates in the admin workspace without altering team workstations until you’re ready.
Increment the version
Bump the major or minor version tag (e.g. v1.2 → v1.3) to mark a new release.
Write release notes
Summarize changes so members see what was added or revised directly in their workspace notification toast.
Publish to live
Click publish — the new version is locked, timestamped, and staged for instant deployment.
Assign per workstation
Target specific template sets to individual workstations (e.g. Support vs Sales teams) via checkboxes.
Instant Live Push
Templates push live to member screens in real-time — zero re-logins or manual imports required.
Staying informed & getting help
Activity history and support
Keep complete visibility over your organization’s template usage, team member activity, and workstation security with built-in audit trails and direct support channels.
A permanent, chronological log of all administrator actions — recording device approvals, permission changes, seat allocations, and set publications.
Inspect individual workstations to see their active template set version, delivery receipt timestamps, online status, and registered device profile.
Submit tickets directly from Fleet Admin with conversation threading, error attachments, and one-click resolution ratings.
Fleet Governance Best Practices
- Audit Logs: Review member approval logs periodically to ensure only authorized corporate devices remain connected.
- Staged Set Rollouts: Test template revisions on a dedicated test workstation before assigning to the entire fleet.
- Decommissioning: Revoke permissions and disconnect departed team members with 1-click instant session termination.
- Priority Escalation: Team accounts receive expedited engineering response times for sync and template questions.
Our support and engineering teams are ready to help — whether you’re planning a custom multi-seat rollout, migrating legacy templates, or need priority technical assistance.
Template setups, text extractors & app troubleshooting